Macro Vision – ERP solution for Service units
Enterprise Version
4.00 KW
Macro Vision is a
total integrated solution, which enables flow of information across departments
hence bringing synchronization and efficiency
in the working of an organization. It manages the need of all
departments of Service Providing Organization units viz. Accounts, Purchase, Inventory,
Service , Marketing, Service Sales and other working control required across the
departments to enhance accountability. Time office, Payroll and Personnel
management is also integrated with the main system. Macro Vision not only provides an on line -transaction processing,
quick analysis, a Decision Support System, a Reverse Tracking of Inventory, but
also provides data control to minimize operational errors .It enables system
driven operations.
Macro
vision is designed to provide high level of Flexibility with an extra ordinary – user level control which
provides a fully secured solution. It
is scalable, and has proven
capability with equal efficiency to a large number of users, across multiple
locations; it has an enchanting user interface hence easy & simple operations at transaction levels. Macro Vision has a fully system driven
operation as per policy configured and have long time maintainability. Various levels of audit requirements are
inherently available hence, process validation is easy and handy with
functional heads. Its proved to be fulfilling for major certification
frameworks and requirements. Macro
vision is the more apt facilitator for
those companies which are already into GMP and those who would like to be
established as GMP as well.
Financial
Accounting System
·
Chart of accounts, N-Level Account grouping.
·
Grouping can be done for Revenue accounts,
Direct and Indirect Expense accounts, Cash
and Bank accounts, Supplier and
Customer accounts and Control accounts.
·
Multiple Organization - Multiple
division accounting – system will handle auto
reverse entries for cross division entries.
·
Division wise users rights - to control entries
by authorized users .Users
Can have
multiple division’s entry rights.
·
Multiple levels of cost centers can be
defined to have expense bifurcations. Only allowed cost
Center will appear for selection, at
the time of expense voucher entries.
·
Reference accounts can be defined for additional
level of analysis. Reference accounts can
Be Common for group of accounts.
·
Payment planning for better finance control.
·
Multiple currencies for each transaction.
Currency Gain & loss at the time of transactions.
·
Multiple Transaction Types for almost all Transactions. Different transaction serial number
With different Prefix and transaction type wise
different approval authorities can be defined.
·
Approvals for each transactions- with
different delegation of power.
Account Transactions
§ All
Accounting Vouchers.
§ Cash
Payment, Cash Receipt, Cheque Payment, Cheque Receipt. Intimation to various departments.
§ Payment
request from various departments to account manager.
§ Multiple
cash book for different departments. Weekly report for department wise expenses.
§ Expense
vouchers (for Utilities, transports etc.) bill booking and payments.
§ Journal
voucher and Contra vouchers. Division wise internal account adjustment can be
done. Auto JV for Division wise reverse entries from various transactions.
§ Credit
Note, Transaction type for different type of Credit notes.
§ Debit
Note. Transaction type for different
type of Debit notes.
§ Bill wise Payments & Receipts. Handling of Bill wise
Advance Payment Settlement.
§
Bank wise Auto
Reconciliation.
§
Cheque printing for
cheque payments. RTGS facility.
§ Division
wise Voucher entries with different serial number.
§ Cost
center can be entered in vouchers for required accounts. Cost center wise
reports.
§ Users
Authorities for Add – Edit Delete and view. Division wise users rights.
§ Vouchers
memo Printing to keep hard copy and
Transactions Registers for all type of transactions.
Financial reports:
§ Age wise Analysis, Due out standing report and Account Receivable
report.
§ Division wise - Cost center wise – Reference Account wise
expenses analysis.
§ General
ledger, Party Account Report.
§ Cash flow and Fund flow Statements.
§ Payment planning. Supplier’s category & Category wise
payment planning.
§
Trading accounts,
Profit & Loss accounts.
§
Trail balance.
§
Balance sheets
with schedules.
Purchase
Management
§ Suppliers Management - approved vendor list- Item group
wise.
§ Type of suppliers and categories can be entered. Contact
details, tax – currency – shipment details master maintenance.
§ Supplier Performance report - Item wise Quality, quantity
and timely supply analysis.
§ Item
wise last few purchase details. Item sales
or consumption pattern for purchase decision.
§ Purchase Indent for various departments. (1) Trading /
sales Item Indent (2) Reorder level Indent (3) General
Indent- spare parts – as and when required (4) Asset Item Indent (5) Service
Item Indent.
§ Purchase Inquiries to Supplier. One Inquiry for multiple Items
from Multiple Indents.
§ Quotation entry - received from Suppliers for comparison.
§ Quotation comparison report with Item wise landed cost and
Terms and conditions.
§ Purchase Order. Different transaction type for Different
PO, i.e. for Trading materials, Service Items, Asset Items, Import material PO,
etc.
§ PO will have Item details, Quantity, Unit, Rate, currency,
total amount, Tax details, expected date of delivery, payment terms and other
terms.
§ PO approval by higher authorities.
Transaction type wise and value wise authority can be different.
§ Purchase reports. Pending purchase order list for
follow-up.
§ PO Follow up. Expected material receipt date can be changed.
§ Goods Receipt Note, Purchase Invoice Voucher entry. Taxes and Extra Expense can be entered
later.
§ Purchase Bill passing for payment after getting approval
from Quality control.
§ Material Receipt intimation to
Indenter or Production department.
§ Landed Cost calculation.
§
Purchase return
with reason type (i.e. Discrepancy- for quality, quantity,
terms and conditions, or deviation in material specifications, etc. ) –
rejection analysis.
Supplier
Management and Control:
·
Supplier Category / supplier group - wise
payment planning. Supplier wise Payment
allocation
will be done by finance controller.
Accountant can mark bill wise payment planning under this
allocation.
·
Supplier wise, credit limit and Credit days
for due out standing & receivables.
Special feature for entering possible
payment receipts in next week / month –
for batter finance control & payment
planning.
Supplier
wise transaction Currency can be fixed. Party ledger will be indefined currency
– defined for each supplier .
·
Levy structure programmable for each
supplier. While making PO tax details and terms will
Come
automatically.
·
Material Item alias name for Supplier’s Item
name printing on Purchase order.
·
Party wise Terms and conditions , labeling
details, Dispatch Instruction, Item wise specifications
and other control data. These data
will appear where ever required.
·
Supplier wise Item wise rate contract
for open quantity or fix quantity for defined period.
INVENTORY MANAGEMENT
Item Structure:
·
Flexible
Item Grouping, Four levels of Groups with Hierarchy. 10 groups at same
level.
10 features can be linked for special functionalities.
·
Item Search facility and Item filtering in
reports based on Item grouping.
·
Item code & Name auto generation
structure based on sort code given to Item groups.
·
Open Item features with values & Unit
(like Height, width, length, thickness, density etc.). Dependable Item features
for calculation from other Features (Like Area, weight, chargeable area etc.).
Item features can be defined for each last level of Item group.
·
Fixed features can be defined for operation
control or Item wise special functionalities. i.e. Barcode label sticker Printing size, Item can
be sold in whole quantity only, etc.
·
Item linking with type of Applications / type
of industries going to consume.
·
For keeping data security, Items can be
blocked accessing to the users – not handling the Items. User can view the
details, stock , sales or purchase for those limited Item only for which he is
authorized.
Inventory
Management & Control
· Multiple Location
Wise Inventory handling.
· Material type –Sales
material, packaging material or even essential materials
· Issue from one
location to other location.
· Material booking –
blocked for planned Work Order. Inventory material or Purchase order material
can be allocated to particular Work Order/Production Planning.
· Minimum Order level
for each Item – Location wise – division wise, for Purchase indent.
· Minimum level quantity
can be decided based on Consumption pattern and lead period for purchase.
· Material
Requisition- work order wise Store Indent raised by Production department.
·
Material Lot Number wise Inventory
maintenance. System will mark MLN at the time of Purchase and Production. MLN
selection at the time of Issue or consumption. Complete tracking based on MLN.
System will show available stock based on FIFO.
·
Stock valuation based on purchase value and
landed cost value.
·
GRN can be related to the Indent. Email
notification during GRN, to the concerned person generating the PO.
·
Stock report for any level of group
selection.
· Material lot number
will be given by system at the time of Inward / Goods Receipt Note.
· Bar code sticker
can be printed with MLN number. (Serial Number in case of Machines)
· Quality check / no
check required can be defined Item wise.
· Consumption,
Wastage Entry. Cost center can be defined.
· Stock Adjustment
for item code change or wrong entry done. Total amount of Input Item and output
Item will be same.
·
Vendor
locations can be defined for Material issued for Job work.
· Physical Stock
Verification,(Optional feature: Barcode Wise Scanning by Hand held terminal )
· Division wise
location wise stores valuation & closing stock.
· Inventory Reports,
Stock Ledger, Stock Summary
· Issue, Consumption,
Wastage etc. registers
· Costing for each
produced material.
Sales Management
System
Customer Management and control:
·
Customer contact management – multiple
addresses- contact persons, contact details
for different locations.
·
Customer Category can be define to bifurcate
area wise, product wise or Industries Type wise.
·
Customer wise, credit limit and Credit days
for due out standing & receivables.
·
Customer wise Items, special Items, QC
parameters, and Sales Rates.
·
Levy structure programmable for each
customer.
·
Item wise Sales Forecasting for Production /
Procurement planning.
·
Party ledger in fixed foreign currency –
define for each customer.
·
Finish Item alias name for customer, printing
on Sales Invoice.
·
Terms and conditions, dispatch details, Packing
details, Label printing, transporters, etc.
·
Customer status update to control dealings.
i.e. customer can be blocked to stop dispatch for
Pending payments or can be black
listed to stop all transactions.
1. Contract
Agreement
a. Under
Annual Contract generate multiple service schedule
b. Customer
Location wise service schedule
c.
Contract Agreement Letter in regional language
provision
d. Item
wise Contract value provision
e.
Maintain Contract Expiry Date and Value
2. Schedule
Generation
a. Contract
Approval, to generate schedules based on AMC period.
3. Job
Entry
a. Extra
service entry provision against Customer Contract Agreement
b. Fresh
work Entry for existing customer other than Contract Agreement.
c.
New Service and Location add-on provision in running
Contract Agreement.
4. Schedule
Tracking
a. Schedule
Tracking Repots and Email Alerts on daily and monthly basis.
5. Job
work Reporting
a. Schedule
wise Job (Completed/Pending) status update provision.
b. Schedule
wise consumption entry provision.
c.
Schedule Wise Manpower work entry provision.
d. Pending
Job Status Report.
6. Sales
Invoice
a. Contract
wise multiple sales invoice can be generate
b. Invoice
against Job reporting. (Including Services & Consumables.)
7. Sales
Invoice Tracking
a. Pending
Sales Invoice to generate against Job Reporting.
Sales Reports
·
Sales
order reports - pending orders
·
Sales
Invoice register, Tax collection report.
·
Sales
return register.
·
Agent wise,
Sales Representative (SR) wise sales analysis, commission calculation reports.
·
Customer
wise due outstanding, receivable and receivable entries done by respective SR
for payment planning.
·
Sales
Analysis for SR and Sales Manager.