Macro Vision – ERP solution for Service units

Macro Vision – ERP solution for Service  units

Enterprise Version 4.00 KW

 

Macro Vision is a total integrated solution, which enables flow of information across departments hence bringing synchronization and efficiency   in the working of an organization. It manages the need of all departments of Service Providing Organization  units viz. Accounts, Purchase, Inventory, Service , Marketing, Service Sales and other working control required across the departments to enhance accountability. Time office, Payroll and Personnel management is also integrated with the main system. Macro Vision not only provides an on line -transaction processing, quick analysis, a Decision Support System, a Reverse Tracking of Inventory, but also provides data control to minimize operational errors .It enables system driven operations.

Macro vision is designed to provide high level of Flexibility with an extra ordinary – user level control which provides a fully secured solution. It is scalable, and has proven capability with equal efficiency to a large number of users, across multiple locations; it has an enchanting user interface hence easy & simple operations at transaction levels. Macro Vision has a fully system driven operation as per policy configured and have long time maintainability. Various levels of audit requirements are inherently available hence, process validation is easy and handy with functional heads. Its proved to be fulfilling for major certification frameworks and requirements.  Macro vision is  the more apt facilitator for those companies which are already into GMP and those who would like to be established as GMP as well.

Financial Accounting System

·                     Chart of accounts, N-Level Account grouping.

·                     Grouping can be done for Revenue accounts, Direct and Indirect Expense accounts, Cash

and Bank accounts, Supplier and Customer accounts and   Control accounts.

·                 Multiple Organization - Multiple division accounting – system will handle auto

               reverse   entries for cross division entries.

·                     Division wise users rights - to control entries by authorized users .Users

                Can have multiple division’s entry rights.

·                     Multiple levels of cost centers can be defined to have expense bifurcations. Only allowed cost

Center will appear for selection, at the time of expense voucher entries.

·                     Reference accounts can be defined for additional level of analysis. Reference accounts can

 Be Common for group of accounts.

·                     Payment planning for better finance control.

·                     Multiple currencies for each transaction. Currency Gain & loss at the time of transactions.

·                     Multiple Transaction Types for almost all Transactions.  Different transaction serial number

With different Prefix and transaction type wise different approval authorities can be defined.

·                     Approvals for each transactions- with different delegation of power.

Account Transactions

§  All Accounting Vouchers.

§  Cash Payment, Cash Receipt, Cheque Payment, Cheque Receipt.  Intimation to various departments.

§  Payment request from various departments to account manager.

§  Multiple cash book for different departments. Weekly report for department wise expenses.

§  Expense vouchers (for Utilities, transports etc.) bill booking and payments.

§  Journal voucher and Contra vouchers. Division wise internal account adjustment can be done. Auto JV for Division wise reverse entries from various transactions.  

§  Credit Note, Transaction type for different type of Credit notes. 

§  Debit Note.  Transaction type for different type of Debit notes.

§  Bill wise Payments & Receipts. Handling of Bill wise Advance Payment Settlement.

§  Bank wise Auto Reconciliation.

§  Cheque printing for cheque payments. RTGS facility.

§  Division wise Voucher entries with different serial number.

§  Cost center can be entered in vouchers for required accounts. Cost center wise reports.

§  Users Authorities for Add – Edit Delete and view. Division wise  users rights.

§  Vouchers memo Printing to keep hard copy  and Transactions Registers for all type of transactions.

Financial reports:

§  Age wise Analysis, Due out standing report and Account Receivable report.

§  Division wise - Cost center wise – Reference Account wise expenses analysis.

§  General ledger, Party Account Report.

§  Cash flow and Fund flow Statements.

§  Payment planning. Supplier’s category & Category wise payment planning.

§  Trading accounts, Profit & Loss accounts.

§  Trail balance.

§  Balance sheets with schedules.

 

Purchase Management

§  Suppliers Management - approved vendor list- Item group wise.

§  Type of suppliers and categories can be entered. Contact details, tax – currency – shipment details master maintenance.

§  Supplier Performance report - Item wise Quality, quantity and timely supply analysis.

§  Item wise last few purchase details. Item sales or consumption pattern for purchase decision.

§  Purchase Indent for various departments. (1) Trading / sales  Item  Indent (2) Reorder level Indent (3) General Indent- spare parts – as and when required (4) Asset Item Indent (5) Service Item Indent.

§  Purchase Inquiries to Supplier. One Inquiry for multiple Items from Multiple Indents.

§  Quotation entry - received from Suppliers for comparison.

§  Quotation comparison report with Item wise landed cost and Terms and conditions.

§  Purchase Order. Different transaction type for Different PO, i.e. for Trading materials, Service Items, Asset Items, Import material PO, etc.

§  PO will have Item details, Quantity, Unit, Rate, currency, total amount, Tax details, expected date of delivery, payment terms and other terms.

§  PO approval by higher authorities. Transaction type wise and value wise authority can be different.

§  Purchase reports. Pending purchase order list for follow-up.

§  PO Follow up. Expected material receipt date can be changed.

§  Goods Receipt Note, Purchase Invoice Voucher entry.   Taxes and Extra Expense can be entered later.

§  Purchase Bill passing for payment after getting approval from Quality control.

§  Material Receipt intimation to Indenter or Production department.

§  Landed Cost calculation.

§  Purchase return with reason type (i.e. Discrepancy- for quality, quantity, terms and conditions, or deviation in material specifications, etc. ) – rejection analysis.

Supplier Management and Control:

·                     Supplier Category / supplier group - wise payment planning.   Supplier wise Payment allocation

will be done by finance controller. Accountant can mark bill wise payment planning under this

allocation.

·                     Supplier wise, credit limit and Credit days for due out standing & receivables. 

Special feature for entering possible payment receipts in next week / month  – for batter  finance control & payment planning.

Supplier wise transaction Currency can be fixed. Party ledger will be indefined currency – defined for each supplier .

·                     Levy structure programmable for each supplier. While making PO tax details and terms will

                Come automatically.

·                     Material Item alias name for Supplier’s Item name printing on Purchase order.

·                     Party wise Terms and conditions , labeling details, Dispatch Instruction, Item wise specifications

and other control data. These data will appear where ever required.

·                Supplier wise Item wise rate contract for open quantity or fix quantity for defined period.

 

INVENTORY MANAGEMENT

Item Structure:

·               Flexible Item Grouping, Four levels of Groups with Hierarchy. 10 groups at same level. 

      10 features can be linked for special functionalities.

·                     Item Search facility and Item filtering in reports based on Item grouping.

·                     Item code & Name auto generation structure based on sort code given to Item groups.

·                     Open Item features with values & Unit (like Height, width, length, thickness, density etc.). Dependable Item features for calculation from other Features (Like Area, weight, chargeable area etc.). Item features can be defined for each last level of Item group.

·                     Fixed features can be defined for operation control or Item wise special functionalities. i.e.  Barcode label sticker Printing size, Item can be sold in whole quantity only, etc.

·                     Item linking with type of Applications / type of industries going to consume.

·                     For keeping data security, Items can be blocked accessing to the users – not handling the Items. User can view the details, stock , sales or purchase for those limited Item only for which he is authorized.

Inventory Management & Control

·      Multiple Location Wise Inventory handling.

·      Material type –Sales material, packaging material or even essential materials

·      Issue from one location to other location.

·      Material booking – blocked for planned Work Order. Inventory material or Purchase order material can be allocated to particular Work Order/Production Planning.

·      Minimum Order level for each Item – Location wise – division wise, for Purchase indent.

·      Minimum level quantity can be decided based on Consumption pattern and lead period for purchase.

·      Material Requisition- work order wise Store Indent raised by Production department.

·         Material Lot Number wise Inventory maintenance. System will mark MLN at the time of Purchase and Production. MLN selection at the time of Issue or consumption. Complete tracking based on MLN. System will show available stock based on FIFO.

·         Stock valuation based on purchase value and landed cost value.

·         GRN can be related to the Indent. Email notification during GRN, to the concerned person generating the PO.

·         Stock report for any level of group selection.

·      Material lot number will be given by system at the time of Inward / Goods Receipt Note.

·      Bar code sticker can be printed with MLN number. (Serial Number in case of Machines)

·      Quality check / no check required can be defined Item wise.  

·      Consumption, Wastage Entry. Cost center can be defined.

·      Stock Adjustment for item code change or wrong entry done. Total amount of Input Item and output Item will be same.

·      Vendor locations can be defined for Material issued for Job work.

·      Physical Stock Verification,(Optional feature: Barcode Wise Scanning by Hand held terminal )

·      Division wise location wise stores valuation & closing stock.

·      Inventory Reports, Stock Ledger, Stock Summary

·      Issue, Consumption, Wastage  etc. registers

·      Costing for each produced material.

Sales Management System

Customer Management and control:

·                     Customer contact management – multiple addresses- contact persons, contact details

for different locations.

·                     Customer Category can be define to bifurcate area wise, product wise or Industries Type wise. 

·                     Customer wise, credit limit and Credit days for due out standing & receivables.

·                     Customer wise Items, special Items, QC parameters, and Sales Rates.

·                     Levy structure programmable for each customer.

·                     Item wise Sales Forecasting for Production / Procurement planning.

·                     Party ledger in fixed foreign currency – define for each customer.

·                     Finish Item alias name for customer, printing on Sales Invoice.

·                     Terms and conditions, dispatch details, Packing details, Label printing, transporters, etc.

·                     Customer status update to control dealings. i.e. customer can be blocked to stop dispatch for

Pending payments or can be black listed to stop all transactions.

1.       Contract Agreement

a.       Under Annual Contract generate multiple service schedule

b.       Customer Location wise service schedule

c.        Contract Agreement Letter in regional language provision

d.       Item wise Contract value provision

e.        Maintain Contract Expiry Date and Value

2.       Schedule Generation

a.       Contract Approval, to generate schedules based on AMC period.

3.       Job Entry

a.       Extra service entry provision against Customer Contract Agreement

b.       Fresh work Entry for existing customer other than Contract Agreement.

c.        New Service and Location add-on provision in running Contract Agreement.

4.       Schedule Tracking

a.       Schedule Tracking Repots and Email Alerts on daily and monthly basis.

5.       Job work Reporting

a.       Schedule wise Job (Completed/Pending) status update provision.

b.       Schedule wise consumption entry provision.

c.        Schedule Wise Manpower work entry provision.

d.       Pending Job Status Report.

6.       Sales Invoice

a.       Contract wise multiple sales invoice can be generate

b.       Invoice against Job reporting. (Including Services & Consumables.)

7.       Sales Invoice Tracking

a.       Pending Sales Invoice to generate against Job Reporting.

  

Sales Reports

·      Sales order reports - pending orders

·      Sales Invoice register, Tax collection report.

·      Sales return register.

·      Agent wise, Sales Representative (SR) wise sales analysis, commission calculation reports.

·      Customer wise due outstanding, receivable and receivable entries done by respective SR for payment planning.

·      Sales Analysis for SR and Sales Manager.